Accommodation

Accommodation Information for the 2017 OGRA Conference

 

Conference housing is set to open Tuesday October 18, 2016 at 10:00 a.m.

As in the past, blocks of rooms have been reserved at a number of hotels in downtown Toronto.

Delegates will contact the hotels directly to book a room.  Please note the room blocks are not available until conference housing officially opens.

We have negotiated preferred room rates for the duration of the conference; however, these rates apply to a limited number of rooms only and are available on a first-come, first served basis until February 3, 2017.  Reservations received after that date will be accepted on a space available basis at the hotel’s published rate.  It is very important to remember that the hotels may sell out before February 3, 2017, in which case no rooms will be available.  Don’t be disappointed.   Reserve your accommodation early.  When making your reservations, indicate that you will be attending the OGRA Conference.

Beware of Poachers!

A new scam is being perpetrated on unsuspecting conference attendees.  Hotel room poachers are calling would be delegates and exhibitors claiming to represent conference hotels and using high pressure sales tactics to sell rooms, some of which don’t exist at all or carry much higher cancelations fees.

Don’t be fooled.  Only book your conference hotel room(s) directly with the hotels by following the directions in the chart below.

Cancellation Policy

Cancellation Policy remains unchanged.

  • Cancellation fee is equal to one night’s accommodation plus applicable taxes.
  • Fairmont Royal York Hotel cancellation fee will be charged on each room or suite cancelled subsequent to the initial booking. Substitutions are permitted.
  • Overflow hotels cancellation fees will be charged on each room cancelled less than 72 hours before expected date of arrival.

Deposits

A credit card is required to book a room or suite.  The credit card will not be charged unless it is necessary to enforce the cancellation policy.  Deposit cheques are not accepted.

Early Departure Fee

Most hotels have an early departure fee.  Guests will be asked to confirm their departure date upon check-in.  Should the guest check out prior to the confirmed check-out date, an early departure fee will be charged.

Third Person Charges

Hotels have a 3rd person fee – each 3rd person sharing a room will be charged an additional fee per night.  There will be no charge for children up to and including the age of 18 years who share with their parents.  Please inquire at your time of booking.

Destination Marketing Program

The Destination Marketing Program has been re-instated for all hotels in the GTA at a rate of 3% (2.66% plus HST).

 Taxes and Other Charges

All rates, including early departure fee and 3rd person charges, are subject to 13% HST and 3% (2.66% plus HST) DMP.

Smoke Free Hotels

All conference hotels are smoke free i.e. all guest rooms, suites, restaurants, lounges, meeting rooms and public space.  Penalties will be applied.

  • Fairmont Royal York – guests who do not adhere to the non-smoking policy will be subject to a $500 fine.
  • Delta Toronto – guests who do not adhere to the non-smoking policy will be subject to a $250 fine.
  • InterContinental – guests who do not adhere to the non-smoking policy will be subject to a $500 fine.
  • Sheraton Centre – a $200 cleaning fee (per incident) will be applied to the account of any guest who smoke in their guest room.
  • Strathcona Hotel – guests who do not adhere to the non-smoking policy will be subject to a $250 fine.

Changes and Cancellations

Contact the hotels directly to make changes or cancel rooms/suites.  Contact information detailed in chart.

  • Fairmont Royal York – changes/cancellations cannot be made before October 23rd
    • Online reservations can be changed or cancelled online
    • Phone reservations can be changed or cancelled by email
    • Suite reservations can be changed or cancelled by email
    • Email address ryh.groupreservations@fairmont.com
  • Delta
    • Online reservations can be changed or cancelled online
    • Phone reservations can be changed or cancelled by phone
  • InterContinental
    • Online reservations can be changed or cancelled online
    • Phone reservations can be changed or cancelled by phone
  • Sheraton Centre
    • Online reservations can be changed or cancelled online or by phone.
    • Phone reservations can be changed or cancelled by phone or online.
  • Strathcona
    • Online reservations can be changed or cancelled online, by phone or email
    • Phone and email reservations can be changed or cancelled by phone or email

Hotel Listings are Available Here

Housing for the 2017 OGRA will open at 10:00 AM on Tuesday, October 18th, 2016